Data Entry Specialist Full-time Job

The Employer invites candidates to join the team of mission-driven staff who share a common vision: an equitable world where all children and families thrive in strong communities. As a leader in the human services sector for 140 years, the Employer aims to advance the well-being of children by investing in families and strengthening communities through data-informed, collaborative, and preventative solutions.

The Data Entry Specialist (Technology) ensures accuracy, integrity, and timeliness of data across multiple systems supporting early childhood programs. Validates data, utilizes reports, and coordinates with internal program teams to uphold high-quality data standards.

What you'll do:

Enters and manages participant, staff, and program data into various data management systems (e.g., ChildPlus, CARES)

Utilizes reports and data exports to guide and validate data entry processes, ensuring consistency and accuracy

Coordinates with program teams to collect, verify, and update data such as child enrollment, attendance, medical records, and family member details

Prepares, analyzes, and submits monthly and quarterly reports to internal stakeholders and external agencies

Supports data audits and quality assurance efforts by identifying discrepancies and recommending corrective actions

Collaborates with the technology department and program staff to troubleshoot data issues and improve system workflows

Meets with program management regarding data entry needs

Candidate qualifications:

High school diploma or equivalent required; Associate degree or coursework in data management, information systems, or related field preferred

Demonstrates experience in data entry and data coordination roles required; in early childhood or human services settings strongly preferred

Demonstrates familiarity with ChildPlus and/or other early childhood participant data management platforms strongly preferred

Demonstrates proven experience using data reports to guide entry and validation processes preferred

Demonstrates effective communication skills, both written and oral; consistently writes clearly and concisely for various mediums and audiences

Demonstrates effective interpersonal skills to collaborate with colleagues and program staff

Strong organizational skills and attention to detail to manage multiple priorities and meet deadlines

Demonstrates initiative, consistent follow-through, and the ability to manage multiple tasks and meet deadlines

Demonstrates intermediate computer skills, including Microsoft 365 and Outlook, and develops competency with applicable web-based systems used by the programs within the first 90 days of employment

Must have access to transit or other reliable transportation to execute the position's responsibilities

Job details:

Compensation: Salary Range $40k-$45k; offers are commensurate with candidate qualifications and experience. The salary range provided represents the Employer's current estimate for this role at the time of posting and is subject to change. The final salary will be determined based on a range of factors, including but not limited to, a candidate's relevant experience, education, qualifications, skills, certifications, and alignment with organizational needs. The Employer is dedicated to fair and equitable compensation practices and is committed to fostering a diverse workforce while providing equal opportunities for all candidates.

Benefits: Medical/dental/vision insurance, 3+ weeks paid time off in the first year including the week between Christmas and New Year's Day (PTO increases with tenure); 11 paid holidays, supplemental insurance options, 401(k) with match

Location: Must be within reasonable driving distance to Chicago and available to work from home office at 200 West Monroe Street (downtown Chicago loop)

Schedule: Hybrid (remote/in office); Full-time, hourly; General business hours with flexibility for special projects & events

The Employer doesn't just hire talent—the Employer grows it: Emerging Leaders will have access to leadership development opportunities and one-on-one mentorship

Student Loan Forgiveness: The Employer is an approved agency for Public Service Loan Forgiveness (PSLF)